A Social Security number (SSN) is required for E-Verify. This shows how to process the Form I-9 that is subject E-Verify when an employee has yet to receive an SSN.
Employees must provide their Social Security number on the Form I-9 if your company participates in E-Verify. If your company does not participate in E-Verify, employees are not required to enter their Social Security number.
A case cannot be created in E-Verify without an SSN. If a newly hired employee has applied for, but has not yet received his or her SSN (e.g., the employee is a newly arrived immigrant), attach an explanation to the employee’s Form I-9 and set it aside. Then create a case in E-Verify using the employee’s SSN as soon as it is available. If you are unable to create a case by the third business day after the employee’s first day of employment, select Awaiting Social Security number when prompted by E-Verify.
- Instruct the employee to complete and sign Section 1, leaving the Social Security Number field blank and click the Sign Form I-9 Electronically button. The employee will see the pop-ups regarding the SSN being required for E-Verify participating employers and asking if they already have an SSN. Note: this is not an option if the employee is a US citizen and will not present if US Citizen is selected as thier employment status.
- After they select Yes and then OK to confirm the system will continue to the normal prompts to confirm and sign Section 1.
- I-9 Managers can then complete Section 2 as they would normally.
- On the E-Verify case preview page, a notice will appear noting that the SSN is required to proceed with E-Verify. The I-9 record’s next action will remain at “Complete E-Verify” for task tracking and reporting purposes.
- Once the employee receives the new SSN, the employee can amend Section 1 and enter the SSN.
- The I-9 manager can then go to the E-Verify case preview page, verify that the information is correctly entered, and click Continue to submit the case.
- If more than three federal business days have passed since the employee’s start date, the I-9 manager should select "Awaiting Social Security Number" as the reason for the delay.