Using the Budget Creation Tool
Budget Creation Tool allows you to create new fiscal year budgets for time-based budgets on multiple matters at a time. The Budget Creation Tool can be used on any object that has the Budgets page installed via the Module Setup Tool.
New fiscal year budgets created through the Budget Creation Tool will always use the last used budget template on the selected matters. You cannot change budget templates on matters with this tool. See Adding a Fiscal Year to a Budget for information on creating new fiscal year budgets on individual matters. Additionally, the new fiscal year budgets will contain the same involved parties that were previously budgeted in the last budgeted year.
Budget Creation Tool is only available to TeamConnect users that are members of a group with the appropriate Tool Rights. This group will likely be reserved for TeamConnect administrators.
Additionally, users will need rights for each object that the Budget Creation Tool will be used on, rights to view the object categories, and phases.
If you have Collaborati Spend Management, the Budget Creation Tool facilitates automatically creating and submitting budget requests when used with the Select the Matter categories to automatically add Budget Request for section in CSM settings. See Managing Budget Settings in the Collaborati Spend Management Administrator Help for more information.
To create new fiscal year budgets with the Budget Creation Tool
- Open the Budget Creation Tool.
- Click the Tools button in the upper right corner.
Click Budget Creation Tool.
The Budget Creation Tool opens.
- Click the Tools button in the upper right corner.
- Select the desired object from the Select Object drop-down list.
- Click the Refresh button.
The Categories and Phases multi-select lists for the selected object appear. - Select the desired categories and phases in the Categories and Phases multi-select lists.
You can select more than one item in each of these lists by holding down the Shift or Ctrl keys when selecting items.
Note: Not selecting any items in the Categories multi-select list is equivalent to selecting all items in the lists. Not selecting any items in the or Phases multi-select list is equivalent to selecting all items in the list, except for the Closed phase. - Click the Search button.
The matching matter records for the specified search criteria appear. - Select the check-boxes of the desired matter records.
Use the page arrow links to view more matter records if the search returns more results than can be displayed on the page. Note that you can only select matter records for the currently viewed page.
You can sort the search results by clicking on the following column headers: Matter, Phase, Last Budgeted Year, Last Budget Template. - Click the Create button.
A notification appears. Budgets are created for the selected matter records.
Important: If a selected matter is already on the latest existing fiscal year, then it will be skipped by the tool. - Click your web browser's Refresh button to reload the page and view the results of the last time the tool was run.
A list of matters that failed to create budgets is included in the displayed results.