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Getting Started

TeamConnect Financial Management provides spend management features that allow you to track spending for matters, vendors, and internal costs. Adding budgets to matters allows your organization to post invoices and internal expenses against the corresponding accounts to gain better insight and control over costs. You can also establish cost centers to further track matter expenditures.

When you post the following record types, the transactions are automatically recorded in the corresponding accounts and are reflected in the Budget section of the matter:

  • Expenses—The cost of purchases or services for internal use. Expense records with the Matter Cost : Internal Expenses category are posted to the Internal Expenses account of the corresponding matter.
  • Tasks—Task records with the Matter Cost : Internal Tasks category are posted to the Internal Time account record of the corresponding matter.
  • Invoices—Transactions based on itemized bills received from vendors and posted to one of the following accounts of the corresponding matter.

TeamConnect Financial Management supports multi-matter invoicing, which is reflected in the functionality of the Budgets and Cost Centers pages. See Adding Invoice Line Items in the TeamConnect Enterprise User Help for more information.

Configuring Financial Management

After installing TeamConnect Financial Management, you must configure it. Unless otherwise indicated, the actions taken to configure TeamConnect Financial Management must be performed by a TeamConnect user who is a member of the Budget Settings and Fiscal Year Admin group.

To configure TeamConnect Financial Management

  1. Create a fiscal year.
  2. Setup the Global Start Date and Global End Date on the Budget Settings page.
    1. From the Admin tab, select the Budget Settings link. If the Global Start Date and Global End Date is not correct, continue with the following sub-steps.
    2. From the Documents tab, open the Top Level»System»Object Definitions»Budget Settings»Screens folder.
    3. Open the CjbBudgetSettings.scr.xml file.
    4. Locate the following two lines in the file:
      • <tc:dateTime category="BSO$" name="GlobalStartDate" forceNotEditable="${cjb.canEditGlobalDates}"/>
      • <tc:dateTime category="BSO$" name="GlobalEndDate" forceNotEditable="${cjb.canEditGlobalDates}"/>
    5. Delete forceNotEditable="${cjb.canEditGlobalDates}" from both lines.
    6. Return to the Budget Settings page and update the Global Start Date and Global End Date.
  3. Convert existing accounts using the Account Conversion Tool.
  4. Install the Budget Screen on the desired Objects and Object Views using the Module Setup Tool.
    This step must be performed by a TeamConnect user who is a member of a group with the appropriate Tool Rights. This group will likely be reserved for TeamConnect administrators.
    Note: Open a budget on a matter to confirm the conversion process worked.
  5. Convert cost centers from previous releases using the Cost Center Migration Tool.
  6. Create the necessary budget templates.
  7. Add the appropriate users to the Budgeting and Posting group. This group has rights to budget and post invoices.

Using Module Setup Tool

Module Setup Tool is used to install the Cost Centers and Budgets tab and screens on an Object View.

Module Setup Tool is only available to TeamConnect users that are members of a group with the appropriate Tool Rights. This group will likely be reserved for TeamConnect administrators.

To install Cost Centers on an object

  1. Open the Module Setup Tool.
    • Click the All tab.
      In the Tools section, click Module Setup Tool.
      The Module Setup Tool opens.
  2. In the Cost Centers Installer section, select the desired object from the Select Object drop- down list.
  3. Click Install.
  4. Select the desired object view(s) from the Select Object Views multi-select list.
  5. Click Ok.

To install Budget Screens on an object

  1. Open the Module Setup Tool.
    • Click the All tab.
      In the Tools section, click Module Setup Tool.
      The Module Setup Tool opens.
  2. In the Budget Screens Installer section, select the desired object from the Select Object drop-down list.
  3. Click Install.
  4. Select the desired object view(s) from the Select Object Views multi-select list.
  5. Click Ok
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