Invoices Settings

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Invoices Settings

Invoices in TeamConnect represent bills that outside counsel and other vendors send to your organization. To customize how users work with invoices, you can update the invoice system settings.

To update Invoices settings

Click the Admin tab.
Click Admin Settings under the tab bar.
Click Invoices in the left pane.
Edit the fields based on descriptions in the the Admin Settings, Invoice Page fields table.
Click Update.

Admin Settings, Invoice Page Field Descriptions

Section	Field Names and Descriptions	Default Value
Invoice Settings	Reason for rejection is required—Select the check-box if you want to require users to select a reason for rejection on the My Approvals page before they reject invoice approval requests. Comment to requestor is required—Select the check-box if you want to require users to enter comments in the Comment to Requestor field on the My Approvals page before they reject invoice approval requests. Require In House Comments upon adjustment—Select the check-box if you want to require the user to enter comments in the In House Comments field when adjusting an invoice line item. Allow users not part of workflow to edit line items—Place a checkmark in the checkbox if you want to allow users who are not part of the invoice approval group to edit line items when an invoice is in the approval workflow. In addition to selecting this checkbox, users must have system rights to edit line items. Enable International Line Item Tax Details— Place a checkmark in the checkbox to enable invoices to specify non-US taxes for individual line items.	Check-boxes are empty
Invoice Line Item Filter Criteria	Maximum number of items in list—Enter the maximum number of items that can appear in multi- select lists when selecting values for a search of the Line Items fields on the General page of an invoice. If the number of items in a multi-select list is higher than the number you enter, a search box appears instead of a list. The search box allows the user to search across all databases.	100
Invoice Line Items Display	The following fields apply to the Line Items section on the General page of an invoice. Line Item Rate—Specify up to how many numbers users can enter after the decimal in the Rate field. Line Item Units/Hours—Specify up to how many numbers users can enter after the decimal in the Unit field. These settings apply immediately to all new invoices. Existing data does not change. For more information about setting decimal places, see Setting Decimal Places for Invoice Line Items.	2 for both options

Section

Field Names and Descriptions

Default Value

Invoice Settings

Reason for rejection is required—Select the check-box if you want to require users to select a reason for rejection on the My Approvals page before they reject invoice approval requests.
Comment to requestor is required—Select the check-box if you want to require users to enter comments in the Comment to Requestor field on the My Approvals page before they reject invoice approval requests.
Require In House Comments upon adjustment—Select the check-box if you want to require the user to enter comments in the In House Comments field when adjusting an invoice line item.
Allow users not part of workflow to edit line items—Place a checkmark in the checkbox if you want to allow users who are not part of the invoice approval group to edit line items when an invoice is in the approval workflow. In addition to selecting this checkbox, users must have system rights to edit line items.
Enable International Line Item Tax Details— Place a checkmark in the checkbox to enable invoices to specify non-US taxes for individual line items.

Check-boxes are empty

Invoice Line Item Filter Criteria

Maximum number of items in list—Enter the maximum number of items that can appear in multi- select lists when selecting values for a search of the Line Items fields on the General page of an invoice.

If the number of items in a multi-select list is higher than the number you enter, a search box appears instead of a list. The search box allows the user to search across all databases.

100

Invoice Line Items Display

The following fields apply to the Line Items section on the General page of an invoice.

Line Item Rate—Specify up to how many numbers users can enter after the decimal in the Rate field.

Line Item Units/Hours—Specify up to how many numbers users can enter after the decimal in the Unit field.

These settings apply immediately to all new invoices. Existing data does not change. For more information about setting decimal places, see Setting Decimal Places for Invoice Line Items.

2 for both options

Setting Decimal Places for Invoice Line Items

In the Invoice Line Items Display section, you can specify how many numbers users can enter after the decimal for the Rate or Unit line item fields on the General page of an invoice. Setting the number of decimal places for invoice line items is useful for rates or units that use fractions, such as photocopying at $0.055 per page.

The system saves values in one of the following ways:

If users enter values with more decimal places than the system setting, the system rounds the value. See examples 1 and 2 in the Examples of Setting Decimal Places table.
Values an equal distance from the decimal place round down if the value before the 5 is even and up if the value before the 5 is odd. See examples 3 and 4 in the Examples of Setting Decimal Places table.
If users enter values with less decimal places than the system setting, the system adds zeros to the value. See example 5 in the Examples of Setting Decimal Places table.

The following table provides examples of how the system formats values in the Rate and Unit fields.

Examples of Setting Decimal Places

Example Number	Number of Digits after Decimal	Value User Enters	Format of Value
1	2	0.0345	0.03
2	2	0.0379	0.04
3	3	1.1245	1.124 (because 4 is even)
4	3	1.1235	1.124 (because 3 is odd)
5	4	0.03	0.0300