How do I create an Accrual Invoice in Collaborati

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Step-by-step guide to creating general accruals and submitting monthly accruals within Collaborati. Article includes helpful screenshots and example. (Consult your client's billing guidelines for specific requirements, such as if the client allows Accruals to be uploaded using a LEDES file and which code or timekeeper to use for that.)

Note, the process of "accrual" invoices is intended to provide early forecast billing information. An "accrual" invoice is often followed by submission of a "standard" invoice. Check your client's billing guidelines for requirements.

Accrual Invoices

Step-by-step guide to creating accruals and submitting monthly accruals within Collaborati. Begin by logging in to Collaborati.

To start creating your invoice, follow these steps:

Hover over “Invoices” in the top menu bar
Click “Create Invoice”

Header Information

Fill in pertinent Header information.

Choose Accrual from the Invoice Type field in the invoice header.
Note: If the Accrual choice in Invoice Type is not shown, report the problem to the client.
“Invoice Date” must occur after “Invoice Period”. (Note the Invoice Date can be a date in the future.)

Example: If I am submitting October’s Accrual on 10/16/2020,

I can enter the Invoice Date as a date next month, 11/1/2020

And the Invoice Period as 10/1/2020 – 10/31/2020

Recommendation: We recommend leaving “Invoice Total” at $0.00 as Collaborati will automatically add the amount.

Place a brief description of the invoice in the “Description”.

Start Accrual Invoice.jpg

Click Next.

Line Items

You can enter a one line accrual which will include estimated fees and expenses, or you can enter a two line accrual to separate the fees and expense. Below is an example with two lines.

Fee

Select your Matter.
Choose Total Fee in the Item Type drop-down menu.
Enter the line item date.

Important: Ensure the start date on the line item is within the Invoice Period.

Enter the Amount (Please check with client do they add an amount?)
Click Add Item.

Accrual Item Type.jpg

Expense

Select your Matter.
Choose Total Expense in the Item Type drop-down menu.
Enter the line item date.

IMPORTANT: Ensure the start date on the line item is within the Invoice Period.

Enter the Amount (Please check with client do they add an amount?)
Click Add Item.
Review the line items and click Next.

Accrual Expense Type.jpg

Taxes & Discounts and Attachments

Taxes & Discounts (you can skip this section)

Click "Next".

Attachments (you can skip this section)

Click "Next".

Review and Submit

Review the accrual invoice for accuracy. If everything looks correct, the invoice is ready to submit to the client.

Review Accrual Invoice.jpg