ADJUSTMENTS for a LEDES98B invoice
Example: a discount of $1000 on an invoice with invoice total of $3000
Option 1: Invoice Adjustment Line (IF/IE)
If a vendor is using a LEDES file for this process, he or she can simply add an Invoice Adjustment Line (IF or IE) to adjust the Invoice Total by $1000. The IF line (or IE) line will distribute the adjustment among all the F lines (or E lines).
Option 2: Expense line item with discount
Alternatively, he or she could also use a negative line entry (E) as an expense. The E line will make a negative line item (only one line shows the discount).
make sure that any adjustments are reflected in the INVOICE_TOTAL (highlighted in RED)
Download the PDF version here: Adjustments_in_LEDES_files.pdf
Sample LEDES 1998B Adjustment Line Item (IF):
19990225|96542|711|528|2000|19990101|19990131|Retainer Discount|3|IF|1|-1000|-1000|19990131|||||Monthly Service|24-6437381||||DISP-000000
Sample LEDES 1998BIv2 Adjustment Line Item (IF):
19990225|96542G|711|528|2010|19990101|19990131|Retainer Discount|3|IF|1|-300|-300|19990131|||||Monthly Service|24-6437381||||DISP-000000|77654|76-1235|Merten Merger||1180|GBP|||O|||||||||||||||0|0|VAT|0|GBP
More information about adjustments in other LEDES format can be found here.