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LEDES Files

Invoices received electronically in a LEDES 1998B, 1998BI, or 2000 file format can be imported easily into eCounsel. Invoice line items will automatically populate the appropriate field.

LEDES 1998B or 1998BI

Before importing invoices, vendors must have an entity record in eCounsel that contains a value in the Tax ID field on the Base Info tab. This identifier is the vendor’s primary identifier. Obtain this number from your vendors as it must be included in order for eCounsel to validate the invoice.

Additionally, each timekeeper that bills for services must have a person record in eCounsel that contains the timekeeper identification number in the Administration Number field on the Base Info tab. The timekeeper also must have an active employment record for the vendor submitting invoices. Obtain this timekeeper information from your vendors.

eCounsel requires the following information in the LEDES 1998B and 1998BI files:

  • Matter number
  • Vendor’s Tax ID number

Any other information to be included is based on your company’s billing guidelines and requirements.

LEDES 2000

Before importing invoices, vendors must have an entity record in eCounsel that contains a value in the Tax ID field on the Base Info tab. This identifier is the vendor’s the primary identifier. If a vendor has more than one record in the Entities module, such as for branch offices, the Entity Number field is used to differentiate these multiple offices. When an invoice is imported, the Tax ID is used to validate the vendor. If more than one instance of the Tax ID is found, eCounsel will also check the Entity Number field.

Additionally, each timekeeper that bills for services must have a person record in eCounsel that contains the timekeeper identification number in the Administration Number field on the Base Info tab. The timekeeper also must have an active employment record for the vendor submitting invoices. Obtain this timekeeper information from your vendors.

eCounsel requires the following information in the LEDES 2000 files:

  • Matter number
  • Vendor’s Tax ID number
  • Entity number (although optional in LEDES 2000, required by eCounsel)

Any other information to be included is based on your company’s billing guidelines and requirements.

þÿIf you are importing an invoice that uses foreign currency, the three-letter code in the LEDES file must match a currency code in the eCounsel currency types lookup list or the invoice will be rejected. If the currency code is blank in the LEDES file, the base currency configured in Suite Manager will be assumed.

Schema

For a schema of the LEDES format specifications, go to http://www.ledes.org. The following shows how eCounsel uses the information from a LEDES file:

LEDES 1998B

tbl_LEDES98B_Page1

tbl_LEDES98B_Page2

tbl_LEDES98B_Page3

LEDES 1998BI

tbl_LEDES98BI_Page1

tbl_LEDES98BI_Page2

tbl_LEDES98BI_Page3

tbl_LEDES98BI_Page4

tbl_LEDES98BI_Page5

LEDES 2000

tbl_LEDES2000_Page1

tbl_LEDES2000_Page2

tbl_LEDES2000_Page3

tbl_LEDES2000_Page4

tbl_LEDES2000_Page5

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