Risk Matrix Template
Introduction
A risk matrix template is defined to create 1 or more templates for a risk type field. This could be a 2X2 or a 3X3 risk fields and are generally used to display severity or risk rating on a Smartform. One risk template can be sued multiple times on 1 or more Smartforms. However, if we want to show a 2X2 and a 3X3 risk field on a Form, we must define 2 separate templates for them and create 2 separate fields using each one respectively.
Creating a Risk Matrix or Editing an existing risk field
Follow the below steps by using ‘New Risk Ranking Matrix for a new template or open and existing and hit ‘Edit’ to edit and existing risk template.
Creating a Risk Matrix Template
To Start the process of creating a Risk Matrix the user must first login to the IMS backend
Admin > Main System Navigation > Templates > Risk Matrix Templates > New Risk Ranking Matrix
At the top is where the user selects the OU structure for the Matrix that can be selected or left blank if the matrix applies to any field on any form irrespective of the OU selection.
Here, we decide the logic behind the risk score calculation with respect to 2 main points mentioned below:
- Is it a 2X2 or a 3X3 matrix?
- Is the risk score calculated with addition or multiplication of risk factors (regardless of it being a 2X2 or a 3X3 factor)?
Factor Risk Matrix Weighting
A Risk Matrix needs a minimum of 2 factors, one on the x-axis and one on the y-axis. These 2 factors can be renamed as intended by the client. For example, the most used terms are likelihood and consequence. Each of these factors can be given a weightage as required which will help with the calculation (could be via addition or multiplication) as decided in the step above. Note that when creating a new template, all these factors and their respective weightage will have default values as shown in the snip below, however they can be changes by directly removing the default value and adding the new values.
Once, set-up is complete, use the rank legend to add the range of risk score to display various levels of risk score as shown in the snip below. Once the ranges have been defined, hit the refresh button to update the risk matrix right below it.
Finally, Hit the Save button to save your changes
Factor Risk Matrix Weighting
A Risk Matrix can also be of 3 factors, one on the x-axis and one on the y-axis and an imaginary 3rd axis. These 3 factors can be renamed as intended by the client. For example, the most used terms are likelihood and consequence and exposure. Each of these factors can be given a weightage as required which will help with the calculation (could be via addition or multiplication) as decided in the step above. Note that when creating a new template, all these factors and their respective weightage will have default values as shown in the snip below, however they can be changes by directly removing the default value and adding the new values.
Once, set-up is complete, use the rank legend to add the range of risk score to display various levels of risk score as shown in the snip below. On a 3X3 matrix, we skip the last step which is to refresh and display it on a risk matrix with appropriate colors. This is since we cannot technically visualize a 3X3 matrix with the 3rd imaginary axis and it can often confuse or contradict the end score.
Finally, Hit the Save button to save your changes
Creating a Risk Matrix Field
After the creation of the template a field can be created for use in a SMARTForm field library Navigate to Smartform builder New à Field library à New Filed. Click on the filed type as Risk Matrix and choose the risk matrix that you have created. Please note, this could be a long list of risk matrices that already exist in the system, and you should use the right one. Fill in the rest of details as normal such as field label, field ID, hover help etc. and click save
Drag the field in the relevant section and drag the section on the relevant Smartform template.
Output of a Risk Field
Output of a risk field is a simple risk score with the background colour as per the user’s selection. An example is shown in the snip below
Output of a 2X2 Risk Matrix
On a 2X2 risk matrix field, the user has 2 options to select and display the relevant risk score. A blank risk field looks like below on a Smartform. The end-user must click to open the risk matrix which opens in a new pop-up window
Option 1: Directly choose the cell form the risk matrix and hit OK.
So, choose the cell (any cell) which has ‘x’ in the snip below and this will automatically populate the relevant values in the severity and likelihood list. Hit save to display this on the Smartform. This option involves fewer clicks by the user.
Option 2: Choose the 2 factor values for likelihood and severity from the drop-down list as shown below and then hit calculate button and finally hit OK.
This will display as follows on the Smartform:
Output of a 3X3 Risk Matrix
On a 3X3 matrix, we only get the option 2 from above wherein we select the value for likelihood, consequence and exposure and hit calculate. This will automatically give us the risk score with the colour as defined in the range in rank legend.
