Overview

EraCLM is a cloud-based contract lifecycle management solution that lets you streamline the process of creating agreements and negotiating from end to end. An agreement is a contract, it binds arrangements between an agreement originator and a counterparty as to a course of action. The agreement originator creates the initial contract and negotiates with the counterparty. This article describes the UI and introduces you to the solution.

User Interface

The homepage displays the following areas:

•  The navigation bar on top 
•  A cog, help button, and user profile on the top right 
•  The + New Agreement button
•  Your tasks on the left panel
•  Your team's agreements, records, and requests on the right panel

Creating an Agreement in EraCLM

The platform allows you to create Agreements based on digital templates, named frameworks.

If you have multiple frameworks assigned to you, you can choose one as a template to generate your Document. If you have only one framework assigned, you are automatically directed to create your Agreement.

When you select a framework to work with, the system prompts you with a questionnaire if you have different Document assembly options configured. When completing the questionnaire, the system pre-fills your Agreement accordingly.

Once you log in the platform, the system displays your personal dashboard.

To create a new Agreement:

1. Click the New Agreement button next to the Activity Feed section. Select Document from the dropdown menu. The system displays the Start New Document dialog box.

   Note

   There are more options for Document creation. To learn more, refer to the EraCLM User Guide.

2. In the Start New Document dialog box:

   • Fill the Name field.
   • Add an optional description.
   • From Document Source, select Use Framework to use one of your available templates to draft the Agreement.

   Note

   There are more options for Agreement creation. To know more, refer to the EraCLM User Guide.

   • Fill the Company Name field with the name of your company.
   • From Allow offline edits select Yes

   Click Next to continue with the process.

3. If you have more than one framework assigned to your account, select one to work with for the new Agreement. Otherwise, you are automatically directed to the Contract Editor.

4. If the system prompts you with the questionnaire for Document assembly, answer accordingly. If not, continue to the next step.

5. In the Collaboration Settings dialog box, choose I will work alone and click Next.

6. Enter the email of your counterparty, click Next. Confirm the email, click Next. Enter the company of the counterparty who will be receiving this Agreement and click Next. The system displays the Contract Editor.

7. Review your generated Agreement, fill the term tags if applicable, and edit text from your Agreement according to your needs.

   Note

   When you finish drafting, the system highlights the Next icon in red (indicated with an arrow).

8. Click the Next icon. The system displays the Begin collaboration dialog box. Add a comment if needed and click Send.

After you complete these steps, the system sends the Agreement via email to the counterparty you previously designated.

Reviewing and Negotiating an Agreement as a Counterparty in EraCLM

When someone assigns you as the counterparty of an Agreement, you receive an email invitation with a link to the Document in the platform.

To review an Agreement as a counterparty:

1. Follow the link inside the email received from EraCLM.
2. Log in or create a EraCLM account if you don't have one.
3. Now that you are logged in, the system displays the message "You have been assigned as the Controller for this collaboration." If you are the person designated to review this Agreement click the I'm the Controller button. Otherwise, click Reassign to designate the right person.

4. The system displays a preview of the Agreement. If you want to negotiate the terms in your Agreement, click Make Edits. The system displays the Contract Editor screen.

   Note

   If you don't want to make changes to the Agreement, click Complete and Sign to sign and accept the Agreement.

5. Accept or decline terms in tags according to your needs, edit text if needed.

6. Once you're done making changes, the system highlights the Next icon. Click this icon to send back your Agreement to the originator for his review.

Once the Agreement originator agrees with your changes, you can accept the Agreement.

Reviewing the Status of your Agreement in EraCLM

EraCLM allows you to visualize the entire contracting process status.

To review the status of your Agreements:

1. Click the Agreements tab on the navigation bar located on the top of the page. The system displays a list of all the Agreements you have collaborated in.
2. Find the Agreement of which you want to see the status. You can manually search the Agreement on the Search bar.
3. Select the Agreement. The system redirects you to the Contract Editor.
4. On the toolbar, click the History icon, indicated with a small clock. Select Summary from the options displayed.

The system displays the Summary of the Agreement. If there are pending activities on you, you can proceed to take action.

After following these steps, you were able to create an Agreement as an originator, review an Agreement as a counterparty, negotiating terms, accepting an Agreement, and see the status of all your Documents. For more information on the usage of EraCLM platform, refer to the EraCLM User Guide.