Enhancements/Improvements

Enhancement: New Client Settings block for Timekeeper and Rates Submission (for F-Admin and M-Admin)
Description: New block named Timekeeper and Rates Submission is added under Clients Settings tab and it provides the details about Additional Timekeeper Fields Required for Submission, Additional Rate Fields Required for Submission, and New Timekeeper Submission to TK Rate for each Office based on the client settings on CSM.
For more information, refer to the link.
Tracking Code: COLL-16262, COLL-18155, COLL-19407

Improvement: Display warnings for CSM settings per client selection on Timekeeper Details Page
Description: Validate the information provided and display the Error or warning messages based on selected clients on Timekeeper Details Page (Step 2) while creating a new timekeeper manually.
For more information, refer to the link.
Tracking Code: COLL-16359

Improvement: Client setting validation error messages and warning messages on TK details page.
Description: Display of Error or warning messages on submitting timekeepers as per client settings on Timekeeper Details Page (Step 2).
Tracking Code: COLL-16360

Improvement:Client setting validation error messages and warning messages on TK rates page.
Description: Error or warning messages based on client settings on Rates Page (step 3).
Tracking Code: COLL-16371

Improvement: Updated UI & Client settings block on Timekeeper rates page 
Description: Display of Client settings box based on rates required for timekeeper submission/authorization setting on Rates Page (Step 3).
Tracking Code: COLL-16372

Improvement: Bulk upload-Validation on Bulk TK creation with TK specific information needed for TK submission per Client's office settings 
Description: Timekeeper Upload  with TK specific information based on client settings on Timekeeper+Rates bulk upload (Step 1)
Tracking Code: COLL-16513

Improvement: Rates Bulk Upload - UI update and Validations on Client settings
Description: Client Settings box named “Upload Timekeeper Rates'' is added on the Timekeeper Rates page (Step 2) to display what is required for Client-Office(s) combination. This Client Settings box provides the information of Office(s) under the client that require additional Rate fields required for Timekeeper Submission, require timekeeper rates for Timekeeper Submission and also for Timekeeper Authorization. For more information, refer to the link.
Tracking Code: COLL-19135, COLL-19450

Improvement: Bulk Upload Review and Submit with Client's office settings Validations
Description: Based on the client-office(s) settings, a warning message should be displayed in the Timekeeper Status column on Review & Submit page(step3) as “Timekeeper will not be submitted to selected office(s) as it requires rates for submission. However, it will be submitted to other offices.”
Tracking Code: COLL-19137

Improvement: Client Office Setup - Add/Assign page (Step 3)
Description: New column named “Required” is added to the display table on Step 3 page displaying the fields that are missing for the existing Timekeepers based on the client settings. Added a new checkbox for field “JD/Bar Year” to mark it as Not Applicable.
Tracking Code: COLL-19666

Improvement: Client Office Setup - Validation on Add/Assign page (Step 3) Manual Timekeeper creation with New client settings
Description: An error message is displayed if the user tries to submit the timekeeper without providing the mandatory information based on the client settings for timekeeper submission. However, a warning message is displayed if the user edits the existing timekeeper and tries to submit without providing the mandatory information.
Tracking Code: COLL-19415

Improvement: Client Office Setup - Validation in BulkTimekeeper creation workflow with New client settings
Description: On the Timekeepers page (Step 2), fields that are mandatory for timekeeper submission are displayed. Upload file(.csv file) for bulk upload of Timekeepers is upgraded to 5.0 version. (Older versions are no longer accepted). An error message is displayed if any of the mandatory fields are missing in the upload file.
Tracking Code: COLL-19338

Improvement: Client Office Setup - Display client settings for Manual Timekeeper creation on Rates page (Step 4)
Description: Client settings are displayed on the Rates page (Step 4) whether Rates are required for Timekeeper Submission or Timekeeper Authorization. New text box named “Assignee and Matter Details” added and users are allowed to enter maximum upto 2000 characters while creating the timekeeper manually.
Tracking Code: COLL-19416

Improvement: Client Office Setup - Display client settings for Bulk Timekeeper creation on Rates page (Step 4)
Description: New field “Assignee and Matter Details” is added to the timekeeper rate file 3.0 (Old files are no longer accepted) and fields that are mandatory based on the client settings are displayed on the Rates page. 
Tracking Code: COLL-19417

Improvement: Client Office Setup - Summary page (Step 5)
Description: Based on the client’s rate settings (Rate required for Timekeeper Submission and Rate required for Timekeeper Authorization), Collaborati will validate the information provided and then display the Timekeeper Status.
Tracking Code: COLL-19418

Improvement: Client TK page-Validation on Client's requirements of Timekeeper specific information
Description: When client requires TK specific field(s) for timekeeper submission on ANY of the Offices, when a user selects Timekeepers, and clicks on Assign Selected button, validate whether timekeeper has all required fields across all offices.
An error message is displayed if any of the timekeeper has missing mandatory fields information and also an error file is available for download to identify and make the necessary changes and upload through bulk upload timekeeper data option.
Tracking Code: COLL-17362

Improvement: Client TK page-Disable "Assign Selected" if TK Rate is Required for TK submission
Description: 
Case 1: If the Rate Collaboration is ON and on the client’s timekeeper page, if a client requires rates for timekeeper submission for one or more offices, a warning message is displayed as “The client requires rates for Timekeeper submission. Please navigate to the Timekeepers with Rates tab to proceed with assigning Timekeepers.”  (Note:  Assign Selected button will be disabled)
Case 2: If the Rate Collaboration is ON and on the client’s timekeeper page, if a client requires rates for timekeeper authorization for one or more offices, a warning message is displayed as “<Client Name> does not authorize new Timekeepers without an approved Timekeeper rate. Submitted Timekeepers will be in a pending status until a Timekeeper rate is approved.“
Tracking Code: COLL-17363

Enhancement: New "Add Timekeeper Rates" button on Timekeeper Record page and Timekeeper Office page
Description: Based on the client’s rate settings (Require Rates for Timekeeper Submission or Require Rates for Timekeeper Submission is enabled)  and if Rate Collaboration is ON for the selected client, then Add Timekeeper Rates button is displayed on the Timekeeper record page. Respective warning messages are displayed if Rate Collaboration is OFF for the respective client selected.
Tracking Code: COLL-17365, COLL-19869

Enhancement: Resubmit button functionality on Rejected Rate Requests
Description: Users are now able to resubmit the rejected rate request. Click the Resubmit button to resubmit the rejected rate on the Rate Request page and enter the  Reason for Resubmission, and comments if any to resubmit. 

• Users can resubmit a rejected rate request each time if it is rejected. You are allowed to edit the rejected rate items for the Rejected Rate Request.

• Resubmit button is disabled for the rejected rate request that has an unauthorized timekeeper(s) and is visible only if timekeeper(s) status is “Pending Client Authorization," " Authorization Pending Rate Approval," or "Authorized".

• If you select Resubmit for a rejected rate request with multiple timekeepers and at least one timekeeper (but not all) has been unauthorized, then the newly created rate request for resubmission removes the unauthorized timekeepers from the rate request.

• You can also delete the rate request. Rate Requests that are older than 90 get auto-deleted.

For more information, refer to the link.

Tracking Code: COLL-19441, COLL-19432, COLL-19660, COLL-19661

Enhancement: Add “Other” option to Practice Area and Race diversity fields
Description: On choosing this option, a new text box as Practice Area (Other) and Race (Other) appears on the screen.
Tracking Code: COLL-17390

Enhancement: Ability to mark JD/Bar Year as Not applicable
Description: A checkbox  is added under JD / Bar Year to mark it as not applicable.
Tracking Code: COLL-19136, COLL-19409

Enhancement: Email Notification Configuration - Timekeeper status update
Description: “Authorization pending Rate Approval” checkbox is newly added under Timekeeper Records. Enabling this option helps the user to receive email notification when new timekeeper status changes to Authorization Pending Rate Approval. For more information, refer to the link.
Tracking Code: COLL-18696, COLL-18697

Improvement: Prevent non-authorized TK from invoice creation (manual, LEDES & Saved invoices)
Description: Timekeepers in the new status of “Authorization Pending Rate Approval” are not allowed to be on any invoices, including LEDES. If a timekeeper on an LEDES file is not “Authorized” then an error message will be displayed.
Tracking Code: COLL-18220

Improvement: Update Rate Request workflow process to include creation of dedicated RR
Description: A single rate request will be created for the authorized timekeepers and dedicated rate requests are created for the timekeeper whose status is “Pending Client Authorization,” or “Timekeeper Authorization Pending Rate Approval” during the Rate Request bulk upload or during Rate Request manual creation workflow

• For the same client-office combination, another rate request cannot be created for the timekeeper who has existing pending rate request approval and an error message is displayed as “Line item x conflicts with existing rate” 

• A dedicated Rate Request submitted from Upload Wizard or created manually shows up on the Timekeeper Authorization Pending Rate Approval Portal Pane.

• TimeKeeper IDs are appended in dedicated Rate Requests when multiple Rate Requests are created. Separate rate requests will be created for timekeepers pending authorization.

Tracking Code: COLL-16511, COLL-18216

Idea Portal

The following feature ideas are taken from Idea portal or direct client feedback.. We have implemented these ideas in the TCE 7.0 release:

Improvement: Office name to be added in emails for New Office Set up
Description: Updated the Email Template to add Office Names for new office set up. The automated email sent will have the office name in it whenever an office profile is created in Collaborati.
Tracking Code: COLL-18214

Fixed Bugs

Issue: Rate Request Workflow - Error message is not displayed on Upload Rates page (Step 1) while uploading rates with conflicting dates
Tracking Code: COLL-18208

Known Issue

Issue: Resubmitted Rate Request with multiple rate items for a single timekeeper can be submitted to CSM without being rejected despite containing rate items in different currencies for the same timekeeper (the previous and current rate currency)
Tracking Code: COLL-20704