Invoices
Invoices in TeamConnect represent bills sent to your organization by outside counsel and other vendors who provide work on your projects and other services. Invoices can be posted against accounts that have a budget in TeamConnect Financial Management.
Using the Invoice Budgets Page
Use the Budgets page to view the current budgets for the Matters and Vendors that are billed in an invoice. This page is useful to see how approving an invoice will affect the Budget.
The Budgets page only appears in the default Invoice object view. You may also add the Invoice Budget Screen Block to a custom object view. See Defining Object Views for more information.
The Budgets page is read-only, but you can access the referenced Matter by clicking its link in the Matter Name column.
The Budgets page has three sections:
- Invoice Budget Summary—This section contains the Total Current Budgeted, Current Budgeted Remaining, and Total Spend to Date values. All three fields are based on the Vendor budget (the total amount of vendor-specific budgets for the vendor being invoiced).
- Matter Budgets—For each matter that is referenced in the invoice line items, you can view the total of the matter budget by both fees and expenses. If you have a time-based budget, you will only see a total value, and not information on vendor or fees and expenses.
- Vendor Budgets—For the vendor that is referenced in the invoice line items, you can view the vendor budget for the current fiscal period by fees and expenses.
In the Matter Budgets and Vendor Budgets sections, the rows can be expanded to see the information at the lower level in the hierarchy.
To view the Budgets page
- Click the Finance tab, and then click the All Invoices link under the tab bar. The Invoices list view opens.
- Select an invoice.
The invoice opens to its General page. - In the left pane, click the Budgets link.
The Budgets page opens. See Budgets Page Fields Descriptions for information about fields on this page.
Invoice Budgets Page
Budgets Page Field Descriptions
The field descriptions in the Invoice Budgets Page Fields table apply to both the Matter Budget and Vendor Budget sections on the Budgets page.
Invoice Budget Summary Section
|
Field |
Description |
|---|---|
|
Total Current Budgeted |
The total value of all budgeted amounts. If the Life of Matter Estimate setting is enabled, this field will also display a percentage value representing how much of the Life of Matter Estimate the Total Current Budgeted value accounts for. |
|
Current Budgeted Remaining |
The difference between the total budgeted amount for the matter and the total of all items in the Actuals column. Total Budgeted - Total Actuals = Current Budgeted Remaining |
|
Total Spend to Date |
Total spent on the matter to date. If this amount is equal to or greater than the total estimate, an alert icon appears. |
Invoice Budgets Page Fields
|
Label |
Description |
|---|---|
|
Name |
Displays the name of the matters or vendors associated with this budget. Note: If you click on the toggle next to the name of a matter in the Matter Name column, the matter record expands. |
|
Budgeted |
Displays the allocated amount for each budget. |
|
Actuals |
Displays the amount of each account's budget that has actually been used. |
|
Remaining |
Displays the amount of each budget that is not yet used. |
|
% Used |
Displays the percentage of the Current Budget that has been used. Actuals / Current Budget * 100 = % Used |
|
Pending Invoices |
Displays the total of all standard and credit note invoices that are in workflow and pending approval on post, including all line items whose Service Date falls within each current fiscal period of the budget. If the current invoice is in the Pending approval state, this amount also includes the total from that invoice. Note: Amounts appear in red and a warning icon appears if approving the pending invoices will exceed the allocated budget. Important: A vendor's Pending Invoices amount is not increased by pending amounts on matters that are not budgeted by Vendor. |
Using the Invoice Cost Centers Page
Use the Cost Centers page to view the cost centers that are mapped to the invoice's associated matters. This page displays the current allocations for all cost centers. For multi-matter invoices, this page displays the cost center mappings for each matter.
The Cost Centers page is read-only, but you can access the referenced cost center by clicking its link in the Cost Center column.
The Enable Cost Centers on Invoices setting in Budget Settings must be enabled for this page to appear.
Note: If the default object view is Dispute and Transaction Invoice or any custom invoice object view, you must add the Invoice Cost Center Screen to your Invoice object view