OpRiskControl provides a standard tabbed form and customs forms allowing administrators to create Risk forms which are suitable for your business.
The tabbed form provides up to 70 fields to record a Risk. However, if the Risks your company will log do not require this many fields, Custom Forms can be created to tailor the information logged to OpRiskControl (see “Custom Forms”, below).
An example custom form is shown below.
To configure a custom form, select the System tab, select System Settings and then select the Workflow tab.
Click the Edit button at the bottom of the page, select Custom Forms and click the Save button. Now that Custom Forms has been enabled, you can create Custom Forms. Click the Custom Forms button. Click Add new form and then enter a name for the new custom form and a description. Click Save and then click Back to list.
To change the fields which are part of the new custom form, in the Risk Level column, click Edit. A dialog is displayed reminding you to make sure no one is using the form you are editing.
This screen lists all the fields which can be added to a custom form. The following fields must be present on the custom form and cannot be removed:
- Function (If Show Additional Enterprise Structure is set)
- Project (If Show Additional Enterprise Structure is set)
- Even Type
Select a field to include it on the form, or clear the selection to remove it from the form. The Mandatory option is used to ensure that, when the field is included on the form, it must be completed before the Risk can be saved. Clear the Mandatory option if you want users to be able to save the Risk without completing the field.
The placement of the fields on the form is set by the Order field. Some fields cannot be moved, these fields have N/A in the order field. Change the values in the Order fields so the fields appear in the required order on the form. To create the custom form displayed earlier, the following settings were used.
Click Sort and Save to re-order the fields in to the requested order and to save the changes to the form.
Click Back to List and click Edit under Action Level for the new Custom Form. This screen lists all the fields which can be added to a custom Action form.
The fields displayed on the Action form can be configured in the same way as the Risk Form. The following fields must appear on the Action form and cannot be removed.
- Action Code
- Due Date
- Completed Date
Select the fields you want to appear on the Action form for the Custom form, using the Order field to set the order the fields appear on the form. Click Sort and Save to re-order the fields in to the requested order and to save the changes to the action form.
Using A Custom Form
When the Custom Form has been designed, it must be associated with the Risk Type it can be used with. Select the Manage tab, then select Reference Data and then select Risk Types. Click on the Edit link beside the Risk Type you want to use the new Custom Form. Then select the Custom Form from the drop down list. Click the Save link to save the change.
In a similar way, link the Custom Form to other Risk Types as required.
When both tabbed forms and custom forms are used, click New Risk to create a new Risk using the tabbed form, or click New Risk (Custom Form) to create a new Risk using the Custom Form linked to the Risk Type selected.
Note: To use Custom Forms only, ensure every Risk Type is associated with a Custom Form before disabling Tabbed Forms.