Product Updates - June 2025

I. Automated Renaming of Notices Processed by GovNoticeIDP

Notices processed by GovNoticeIDP are now automatically renamed according to a standardized naming convention, improving context and making it easier to identify related records directly from the file name.

File Name Format: [Notice Type]-[Form ID]-[Case Sponsor]-[Matched INSZoom FN Name]

This automated renaming process will be applied to notices uploaded by GovNoticeIDP in the following areas of the application:

• Case Receipts

• Case/FN Documents

• Documents attached in external stakeholder communications

• Scanned notices exported from the GovNoticeIDP grid view

For notices uploaded as separate files while creating batch, GovNoticeIDP Admins can choose to either apply this standardized naming convention or retain the original file names. To enable renaming for separate files, navigate to GovNoticeIDP > Settings > Data Handling > Default File Name for Processed Notices and enable the setting.

Note: This setting only applies to notices uploaded as separate files during batch creation. Notices uploaded as merged PDF will always use the standard naming format, regardless of this setting.

II. Exporting Scanned Notices as Individual Files

With the June 2025 release, Mitratech has enhanced the export capabilities for scanned notices. Previously, selected notices were exported as a single combined PDF. Now, GovNoticeIDP users can export each scanned notice as an individual file, making it easier to import them into document management systems or other tools for record-keeping.

Additionally, users can now export scanned notices from the Unsupported and Requires Attention categories, enabling easier offline review and manual follow-up. To streamline functionality, the Export Scanned Notices option has been removed from the Matched, Unmatched, and Queued for Processing categories. However, users can still export the grid data from these categories to support review and follow-up actions.

Note: Notices uploaded as merged PDFs during batch creation will automatically use the standardized naming format. For more details, refer to the ‘Automated Renaming of Notices Processed by GovNoticeIDP’ section in this article.

III. Managing Access for Government Notices uploaded to Case Receipts

Firms using the new receipt management interface can now configure default user access to notices/documents uploaded through the Receipt Module. This enhancement gives firms centralized control over who can access documents uploaded to Case Receipts, whether added manually or via automation.

Access Configuration Path: Setup > Portal Setup > General Settings > Access for Uploaded Documents > Receipt Module.

This access configuration applies to both 

• Notices/documents uploaded to Case Receipts manually by firm users 

• Scanned notices automatically uploaded to Case Receipts by GovNoticeIDP.

Notes: 

• This functionality is applicable only to firms using the new receipt management interface. 

• As part of this enhancement, the configuration label under the ‘Access for uploaded documents’ section is modified to ‘Document Source’ from ‘Document uploaded by’ for improved clarity.