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Glossary

Term

Definition, Description or Meaning

Access Control Entry

An Allow or Deny permission that is set against a User, Role or Group.

Access Control List

A list of Users, Roles and Groups, given access to Data Definitions, Data Definition Categories and to other Users, Roles and Groups.

ACL (see "Access Control List")

 

ACL (Dynamic)

A list of Users, Roles and Groups, whose access to Data Definitions is configured directly on the Data Definitions.

Acquisition Parameters (Scanning)

A choice of pre-set values or options which set all scanned images' properties.

Active Directory Synchronisation

Active Directory Synchronization (AD Sync) is the area in Management Studio's Configuration section where you can configure the importation of Users from one, or more, previously configured external directories (for example, Email lists, Documentation Distribution lists, etc.) and, by performing regular synchronisations, automatically create, up-date and manage the list of active DataStoreDSX Users and Groups.

Because it’s an automatic process, as well as ensuring all users' information is up-to-date, it also removes the possibility of manually introducing errors and the need to manually review and edit changing lists of currently active and available users.

Activity (see "User's Log-in Activity")

 

Ad Hoc Cache

A mechanism for holding non-essential values so they can be retrieved relatively easily and quickly without using expensive calls to deeper storage. There are two of these caches, one for the server’s processes and one for the client’s processes.

AD Sync (see "Active Directory Synchronisation")

 

Adding Attachments (see "Attachments")

 

Advanced Splitting (see "Combining and Splitting Documents")

 

Allow/Deny Permissions (see "Permissions")

 

Allowable Values

(See also, "Search Parameter Choices")

A list of acceptable values chosen by the user, in Management Studio’s Validation section, when creating a Custom Field Type or a Data Definition.

For example, a user could create a list of Branch Offices, Transaction Codes or Credit Ratings.

When these settings are selected, only the Index values in the list will be valid. All other values will not be accepted and will fail Validation.

AND Search Parameter (see "Logical Operators")

 

Annotating (see "Attachments")

 

Application’s Menu

The menu displayed when the application’s menu icon is clicked. It displays various saving, closing and help options.

Application’s Menu Icon

The icon (in the top left-hand corner of various windows in an application) which, when clicked, displays the application's menu.

Area Blanking

(See also, "Attachments")

The process of hiding (whiting out) data on results' pages (in Searching Client) by selecting the area blanking option from the Attachments toolbar.

Area Highlighting

(See also, "Attachments")

The process of highlighting data on results' pages (in Searching Client) by selecting an area highlighting option from the Attachments toolbar.

Area Redaction

(See also, "Attachments")

The process of hiding (blacking out) data from results' pages (in Searching Client) by selecting the area redaction option from the Attachments toolbar.

Assign Documents Manually (see "Manually Assign Documents")

 

Attachments

(See also, "Attachments Toolbar")

Additional items (Notes, Stamps, Area Selection, Highlighting, Redaction, Blanking, etc.), selected from the Attachments toolbar in Searching Client, and added to results' pages to update or edit the displayed information.

Attachments Toolbar

A toolbar, which is configured to be shown or hidden in Management Studio’s Search Template Editor and, when shown, is displayed above the currently selected document or page on display in Searching Client's results view.

When the toolbar is available, you can select various attachments to annotate the results' pages to either update or edit the displayed information.

Audit Logs

Records of DataStoreDSX auditable operations. For example: Item creation, Item index, Modifications, etc.

Auditing

(See also, "Resource Auditing")

The process of recording operations, for future examination and evaluation.

Auto Wildcard

(See also, "Logical Operators")

An option (in Management Studio’s Search Template Editor) which, when selected, automatically adds a searching wildcard character to the end of an entered string.

Automated Indexing (see "Watched Folder: Indexing Options")

 

Automatic and Explicit Linking (see "Field Linking")

 

Automatic Rotation (Scanning)

(See also, "Batch Settings")

An option (under Indexing Studio’s Scanning tab and in Searching Client’s Upload New Document Revision window) which enables users to select (from three pre-set rotation values: -90, 90 and 180 degrees) the rotation of your next and all subsequently scanned images. Rotation options can also be set in batch settings.

Automatically Extract Index Values

The Field Value Source Properties option (in Management Studio’s Data Definition Editor) enables the user to select whether the Standard Field’s data (Index Values) will be automatically extracted from a text or PDF file or whether the data will be entered manually. When you select the 'Values are extracted automatically (not externally provided)' tick-box, you must then create a Regular Expression to define what Index Field value to find on the page or use an Indexing Assistant to provide the value.

Auxiliary Menu

A menu (usually with additional options) which is displayed by right-clicking on an item.

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