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General Properties – Sample Document(s)

The items shown in the Properties pane are described in Table 69.
Table 69. Terminology: Data Definition General Properties – Sample Documents

Term

Meaning

Sample Documents drop- down list

Sample Documents which have been opened with the Open button (see below) are available in the drop-down list. Switch between Sample Documents by selecting the required Document. Use the Open button to open a new Sample Document.

Open

Click the Open button to open a new Sample Document. A window is opened which enables you to browse to the required location and select the document you wish to open. Click the Open button in the window to load the selected Sample Document.

Save As

Click to save the current Sample Document. Browse to the required location, enter a file name and click Save to save the file.

Test Configuration

Click the Test Configuration button to test the configured fields using the current Sample Document. See “Test Current Configuration – Test Configuration” for more information.

Note: The Test Configuration button is not available when there are no open Sample Documents.

Convert

Convert is used to convert the selected Sample Document to a different format. This option is used, for example, to create a Data Definition with PDF Positions when a sample PDF document is not available. For example, a Data Definition with PDF Positions is required with the AsposePreConversion option in the Automated Indexing Options. See “Pre-Conversion Configuration.

When a Sample Document is selected, the document’s file type is automatically detected and is selected as the Input Type in the Convert Document(s) window.

However, if the file type of the selected Sample Document cannot be determined, click Convert to open the Convert Document(s) window. You can then manually set the Input Type.

Some formats (such as .docx) will automatically open the Convert Document(s) window. However, some formats (such as .txt or .pdf) do not open the Convert Document(s) window.

Close

image – Click the Close button to close the current Sample Document. If required, select the Sample Document from the Sample Document drop-down list (see above), then click the Close button.

When two or more Sample Documents are open, the Close All option is available. Click on the triangle on the Close button to display the Close All option.

image

Select Close All to close all the open Sample Documents.

Style Sheets

Select the required Style Sheet from the drop-down list.

When a Style Sheet is selected it is used to show the results when Start Match is clicked on the Positions ribbon. See “Start Match” and Create Style Sheets.

If you do not want to use a Style Sheet with the Sample Document, select None.

The items shown in the Properties pane are described in Table 70.
Table 70. Terminology: Data Definition General Properties – Convert Document(s)

Term

Meaning

Input File

The name of the Sample Document being used.

Input Type

The file type of the document that was selected as the Sample Document. If the input file type could not be detected, click on the Input type to display the list of available input formats which can be converted and select the appropriate file type.

Output Type

The file type of the document after conversion. Currently, PDF is supported.

Range

  • First Page – convert just the first page of the selected document to use as the Sample Document.
  • All Pages – convert all the pages of the selected document to use as the Sample Document.
  • Range of pages (3-5 for example) – convert the specified range of pages of the selected document to use as the Sample Document.
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