Data Definition

A user configured template which is used to define how a document's data is stored.

Data Definition Categories

Data Definition Categories are created in Management Studio's 'Data Definitions and Search Templates' section. Data Definitions can then be assigned to specific categories (from the Data Definition Editor’s window or from the categories folder in the tree view). This ensures that the efficient identification and retrieval of data, from specific categories, can only be performed by selected Users, Roles and Groups previously added to secure Access Control Lists (ACLs).

Data Item

An object that can be retrieved from storage. For example: a Page or a Document.

Data Restrictions

An option in Management Studio's Add New Depot window and Edit Depot window, which enables the user to configure whether a depot is only used by specified Data Definitions, or whether all Data Definitions can store data on the Depot.

Data Retention Policy

A user configured period for retaining data and or records which meets legal and business data archival requirements. When this retention policy's criteria have been met, the data and or records are deleted.

DataStore32 Device

(See also, "Device")

A device which stores DataStore32 formatted data, the proprietary storage system produced by Mitratech Holdings, Inc. DataStoreDSX can be configured to access, on demand, DataStore32 formatted data previously stored on a DataStore32 Device.

Date Field Configuration (see "Document Date Configuration")

Default Settings

A set of pre-defined parameters, values or items.

Delete

To remove an object, setting, value, property, template, etc.

Deny/Allow Permissions (see "Permissions")

Depot

A virtual storage area created within a storage device.

The size of a Depot is defined as Free, Fixed or Percentage.

Depot creation can be a manual or an automatic task. Automatic creation is performed by the ‘StorageManager’ software and it’s specified using Segregation Rules.

Depot Status (see "Status")

Device

A storage area on a Hard Disk Drive (HDD) or HDD Partition.

A Device is a top-level storage medium object. Its creation is a manual task and its size is defined as free (unrestricted), fixed (a size specified in Gigabytes (GB) or a percentage (of the total capacity of the hardware device).

A Device can contain many Depots.

Direct Input

Typing a value directly into a text box or selecting a number in a numeric box.

Disk Drive

The physical mechanism that handles the reading, writing and saving of data on a physical disk.

Distributing (Search Results)

The process of Exporting, Emailing, Copying and Printing search results.

Dividing (see "Combining and Splitting Documents")

Dockable Panes (and Pods)

A Pane (or Pod) in an Application's window which can be moved and locked into a new position, to change the default view.

Document - Index Assistant

(See also, "Index Assistant")

The process of indexing information (which was originally stored when the document was created) by the use of Index Assistant. For example: the Date the document was created or its Author.

Document Acquisition

The process of importing or scanning documents.

Document Boundaries (see "Boundaries")

Document Date Configuration

Document Date is an option in Management Studio's Data Definition Editor (under the General Details tab in the Document Type / Date Field Configuration section), which sets the values for all the documents which are Indexed using the current Data Definition.

When the appropriate Search Field is added to the Search Template, a Searching User can then search for those specific Document Dates.

Document Header (see "Hide Header")

Document Inventory

Document Inventory is used to create a list of required documents and identify those documents which are: Stored in DataStoreDSX and are Valid, Stored in DataStoreDSX and have expired or, just as importantly, those documents which are missing.

Document Level Index Field (see "Index Field Levels")

Document Routing

Document Routing (which is set up on a Search Template, in Management Studio), allows users to manage document approval in Searching Client. The Document Routing panel includes Transition buttons which allow the user to transition a document to another state.

Depending on configuration, the document might then be available to you or other users to move to yet another state.

Document Storing (see "Storing")

Document Type Configuration

Document Type is an option in Management Studio's Data Definition Editor (under the General Details tab in the Document Type / Date Field Configuration section), which sets the values for all the documents which are Indexed using the current Data Definition.

When the appropriate Search Field is added to the Search Template, a Searching User can then search for those specific Document Types.

Document Versioning

A user can retrieve a document from DataStoreDSX, through Searching Client, and then (given sufficient security rights), it can be edited and saved as a new revision of that document. Document Versioning is fully integrated into Document Routing. When a Search Template is configured for Versioning, a Document Route can be used to review, approve or sign-off the new revision before it is made available to users for searching. Four new system approval states are available in Document Routing for this – Draft, In Review, Published and Rejected. With Document Versioning comes greatly enhanced Microsoft Office integration and support. New revisions of documents held in DataStoreDSX can be edited directly in their original Office application (e.g. MS Word, MS Excel, etc.) without the need for managing temporary copies on local PCs.

Documents

Data Files supported by DataStoreDSX. For example: Office and PDF Documents, Images, Scanned Images, etc.

Documents Pane

The window in Indexing Studio which displays the list of imported and or scanned documents (assigned to each Data Definition or, the Unassigned Documents folder), selected in the Workspace pane.

Documents View Tab

The window to the right of the search panel, in Indexing Studio, which displays the page selected in the Documents pane.

Drag and Drop

The process of selecting (with the mouse pointer) an object, file, document, etc., in one window location and moving it (by dragging, while holding down the mouse button) to another window location.

Duration

Duration is the period of time, through which a Schedule lasts. For example: from the 1st August 2012 to the 30th April 2013.

Dynamic ACL (see "ACL (Dynamic)")

Dynamic Access Control Entry (DACE)

(See also, "ACL (Dynamic)")

This is a Permit or Deny permission that is evaluated during runtime against a User, Group or Role.

Dynamic Access Control List (DACL)

A list of Dynamic Allow or Deny permissions that is held against a User, Group or Role.