To check out any file or folder, click Available on any file or folder listing. You can also click on the name of the file or folder and select Available from the record page.

An "Out To" drop-down list appears, allowing you to select the name of the appropriate person. Click Set to confirm.

A red icon  appears on the file or folder information screen and provides the name of the person who has possession of the file/folder.

To check the file back in, click File Out and then click the new Check In button.